Modules
Four views of the same record.
Operations, participants, finance and people each see the part of the record they need. None of them keeps its own copy.
Operations
Live shifts, staffing gaps and exceptions in one operational view.
- Shifts move from draft to published, offered, accepted, in progress, completed and approved.
- Participant double-bookings are detected before a shift is saved.
- Clock-in is location-checked, and end-of-day notes stay with the shift.
- Sleepover interruptions and travel are recorded where pay and claims can see them.
What would surface for you
Sample- A Saturday shift has no worker assignedSat 07:00
- Two shifts overlap for one participant (risk)Mon 10:00
- An end-of-day note hasn’t been writtenToday
Participants
Plans, funding and support history connected around each participant.
- Plans with Core, Capacity Building and Capital budgets.
- Funding lines mapped to NDIS support items.
- Support coordinators, plan managers and accounting contacts on the participant record.
- Notes that sit with the participant, not just with a shift.
What would surface for you
Sample- A plan review date is coming upIn 21 days
- A rostered support has no matching funding line (risk)Next week
Finance
Invoice drafts, PRODA bulk payment file exports and budget movement tied back to the service record.
- Invoice drafts built from approved shifts, with a full audit trail.
- Lines missing data are flagged before anything is exported.
- NDIS-format invoice PDFs, exports of PRODA bulk payment files, and an MYOB export.
- Money stored and calculated in integer cents, end to end.
What would surface for you
Sample- An invoice draft has a flagged line: support item missing (risk)Draft
- Approved shifts are ready to draftThis week
People
Actual time, pay categories, credentials, leave and worker evidence in context.
- SCHADS award pay calculation, with organisation-level overrides.
- Weekday, Saturday, Sunday and public holiday rates, casual loading and sleepover allowances.
- Pay categories mapped for your accounting export.
- Worker credentials tracked, with expiry reminders.
What would surface for you
Sample- A worker’s first aid certificate expires soonIn 14 days
- An interrupted sleepover needs its pay category checkedLast night
Compliance, underneath all four.
Evidence for your own audits, gathered as the work happens rather than reconstructed afterwards.
- Assessments, evidence registers, issue tracking and periodic reviews.
- Versioned form templates, signatures and PDF copies.
- Every change to a billable record leaves an audit trail.
Nexis365 helps you keep the records an audit asks for. Compliance stays with the provider: software can support it, not certify it.
Pick the one that hurts most.
Start there. We’ll walk that module end to end on one record.
Book a walkthrough