Plan
The plan sets the limits.
Every support starts from the participant’s plan: its budgets, supports and dates.
One record.Plan to pay.
NDIS operations on one accountable record, from the plan to the claim and pay.
Sample record. No participant data.
Funding
Funding is matched first.
Each support draws on a known funding line, and money is kept in integer cents.
$1,234.56is stored as123456
Roster
Roster checked.
A shift that would overrun the budget is flagged before it is published.
Service
Support started.
The worker clocks in with a location check, and actual time joins the record.
Evidence
Evidence complete.
Case notes, tasks and travel are checked before review, not after billing.
Review queue Sample
- Tue 08:00–14:00Self-careReady
- Wed 09:00–12:00Community accessNo Clock-OutClock-out added
- Wed 13:00–15:30Community accessKM Missing
- Thu 10:00–16:00Self-careReady
Caught on Friday, not at audit.
Sample review queue: four shifts. One is blocked by a missing clock-out until it is fixed; one has a missing travel distance, a warning that does not block; two are ready.
Fri 4:42 pm
One thing needs you.
No money moves without a person pressing approve.
Sample. In Nexis365 only an authorised reviewer can approve.
Claim and pay are held.
Nothing leaves the record until a person approves it.
Four views of the same record.
Explore the modules
01 / 04
Operations
Live shifts, staffing gaps and exceptions in one operational view.
- Shifts move from draft to published, offered, accepted, in progress, completed and approved.
- Participant double-bookings are detected before a shift is saved.
- Clock-in is location-checked, and end-of-day notes stay with the shift.
02 / 04
Participants
Plans, funding and support history connected around each participant.
- Plans with Core, Capacity Building and Capital budgets.
- Funding lines mapped to NDIS support items.
- Support coordinators, plan managers and accounting contacts on the participant record.
03 / 04
Finance
Invoice drafts, PRODA bulk payment file exports and budget movement tied back to the service record.
- Invoice drafts built from approved shifts, with a full audit trail.
- Lines missing data are flagged before anything is exported.
- NDIS-format invoice PDFs, exports of PRODA bulk payment files, and an MYOB export.
04 / 04
People
Actual time, pay categories, credentials, leave and worker evidence in context.
- SCHADS award pay calculation, with organisation-level overrides.
- Weekday, Saturday, Sunday and public holiday rates, casual loading and sleepover allowances.
- Pay categories mapped for your accounting export.
The risk lives between systems.
A roster can be right while funding is wrong.
A completed shift can still lack evidence.
A paid claim can still disagree with payroll.
Nexis365 keeps one record across every handoff, so nothing falls between.
The mechanism is the proof.
Four rules the platform is built on.
Trust and security- Money
- Stored and calculated in integer cents, so no rounding drift hides across a pay run.
- Access
- Every customer’s data is separated by organisation in the data layer, and automated checks flag any query that isn’t.
- History
- Every change to a billable record leaves an audit trail.
- Time
- Clock-ins, clock-outs and audit events are timestamped by the server, not the phone.
Built after living the problems it solves.
Nexis365 began on the operations floor of an Australian provider: wrong overnight pay, rejected claims, unsupported shifts and compliance registers scattered across laptops.
About Nexis365
The people behind the record.
Founded in 2024 by Hasan M. H. with a small group of NDIS providers, after about three years in NDIS operations.
