Platform
One command centre for your entire NDIS operation.
Nexis365 connects participants, workers, funding, rosters, payroll, invoicing, documents and compliance into one intelligent operating system.
Start Free Trial11 Connected Modules
Everything your operation needs.
Participant Management
Start supports faster with cleaner data from day one.
Budget Scheduling & Allocation
See where every dollar is going before problems reach claiming.
Rostering
Fewer missed shifts. Better participant support.
HRM & Workers
Know every worker's compliance status before they enter a shift.
Payroll
Cleaner payroll from the same record that supports invoicing.
Invoicing & Claims
Catch claim risk before it becomes rejection.
Compliance & Audit
When audits come, everything is already in order.
Documents
Right document, right record, always available.
CRM
Never lose a referral.
Reports
Real-time visibility without manual data assembly.
Smart Flags & AI
The system watches ahead so your team can focus on care.
Participant Management
The problem: New participants arrive with complex plans scattered across emails and spreadsheets.
Nexis365 creates a connected participant record from intake — linking plan data, goals, support needs and documents.
- Capture details and preferences
- Upload and link NDIS plans
- Record goals and support needs
- Assign case managers
- Track onboarding progress
Start supports faster with cleaner data from day one.
Budget Scheduling & Allocation
The problem: Budget overspend happens because funding is tracked in disconnected spreadsheets.
Map NDIS plan funding to Core, Capacity Building and Capital categories — see where budgets sit and where risk is forming.
- Schedule budgets across plan periods
- Allocate to categories and line items
- Track burn rate and exhaustion
- Flag risk before overspend
- Connect budgets to supports
See where every dollar is going before problems reach claiming.
Rostering
The problem: Unfilled shifts create service gaps and last-minute admin chaos.
Build recurring rosters, assign eligible workers and monitor coverage before gaps become participant issues.
- Create recurring and one-off shifts
- Match workers by skill and screening
- Check coverage across participants
- Handle shift swaps
- Flag unfilled shifts early
Fewer missed shifts. Better participant support.
HRM & Workers
The problem: Worker screening expiry and missing qualifications create hidden compliance risk.
Track worker profiles, screening, qualifications, employment, leave and attendance — connected to rostering.
- Onboard with profiles and docs
- Track WWCC and police checks
- Manage contracts
- Record attendance and leave
- Alert before checks expire
Know every worker's compliance status before they enter a shift.
Payroll
The problem: Payroll errors happen when timesheets and rosters live in different systems.
Connect approved timesheets to payroll preparation — reducing manual reconciliation.
- Review approved timesheets
- Confirm attendance vs roster
- Process pay runs
- Generate payslips
- Store payroll reports
Cleaner payroll from the same record that supports invoicing.
Invoicing & Claims
The problem: Claim rejections happen because missing notes and duplicates are caught after submission.
Check the operational chain before invoices move forward.
- Match supports to funding
- Validate evidence
- Check duplicates
- Verify line items
- Prepare claims
Catch claim risk before it becomes rejection.
See your operation from every angle.
Compliance & Audit
The problem: Compliance evidence is scattered. When audits come, teams scramble.
Keep operational evidence connected — compliance is built into normal operations.
- Automatic audit trails
- Screening visibility
- Agreement tracking
- Incident management
- Role-based access
When audits come, everything is already in order.
Documents
The problem: Important documents get lost without version control.
Secure storage connected to participant, worker and organisational records.
- Upload and categorise
- Link to records
- Version control
- Access controls
- Expiry reminders
Right document, right record, always available.
CRM
The problem: Referrals tracked in emails with no pipeline visibility.
Track the journey from enquiry to active participant.
- Track referrals
- Manage stakeholders
- Monitor agreements
- Communication history
- Pipeline visibility
Never lose a referral.
Reports
The problem: Building reports requires exporting from multiple systems manually.
Real-time dashboards from the same data that runs your operations.
- Funding reports
- Service dashboards
- Workforce metrics
- Compliance overview
- Custom reports
Real-time visibility without manual data assembly.
Smart Flags & AI
The problem: Operational risks are discovered too late.
Smart Flags monitor continuously and surface risks before they become incidents.
- Budget risk detection
- Screening expiry alerts
- Roster gap identification
- Claim risk warnings
- Payroll mismatch detection
The system watches ahead so your team can focus on care.
Ready to see Nexis365 in action?
Start your free trial and explore the platform your NDIS operation needs.